Please find below the fees, requirements and procedure for the submission and endorsement of commercial documents:

1. Documents comprised

- Certificates of Origin (maximum validity: 6 months)

- Invoices

- Export Declarations

- Packing Lists

- Price Lists

- Value Declarations

- Others

2. Fees and payment

US$ 200 per document (to be paid in ringgits by online transfer).

Upon submission, the Embassy will issue a receipt for payment to be made by online transfer at our associated bank. The transfer slips must be presented to the Embassy in order for us to process the documents. Kindly note that no payments will be accepted on the last 3 working days of every month.

3. Requirements

3.1 General requirements

- The company that issued the documents ("submitting company") must be registered at our Embassy. Please check the registration procedure here.

- Only documents issued in Malaysia are eligible for endorsement.

- Documents must be issued in Spanish or English, by direct writing or by translation from other languages.

- The submitting company must send the document/s to be endorsed attached to a cover letter (please refer to point 3.4 below on how to prepare the cover letter).

- The document/s to be endorsed must be originals and have been previously endorsed by the Ministry of Foreign Affairs (MOFA) of Malaysia according to the following guidelines: a) at the end of the document there must be the date of endorsement, stamp and full signature of the MOFA official who endorses the document; b) the rest of the pages must include, at least, the date of legalization by the MOFA and its stamp; c) each set of document must be legalized by the same MOFA official (e. g. some pages of a price list legalized by one MOFA official and the rest of the pages legalized by another MOFA official will not be accepted).

- The original invoice of the commercial operation must be ALWAYS submitted together with the documents to be endorsed regardless of the need for the said invoice to be endorsed by the Embassy of Argentina.

- The designated person who is bringing the documents must present his/her original IC or Passport upon submission, as well as a photocopy of it.

3.2 Specific requirements for Invoices, K2-Chit, K2 Forms, Price Lists, Value Declarations

- The documents must be endorsed by an official Chamber of Commerce. A list of official Chambers of Commerce can be checked here.

3.3 Specific requirements for Certificates of Origin (COO)

- COO must have been issued by an official Chamber of Commerce. A list of official Chambers of Commerce can be checked here.

- The COO cannot be older than six (6) months -for final export- or twelve (12) months -for re-export- from date of issue.

- Only one shipment can be covered by any single COO.

- If the country of origin of the goods is not Malaysia, the following documents must be submitted:

• COO (original) issued by a Malaysian Chamber of Commerce;
• COO (original) issued by the country of origin of the goods;
• Supposing that the goods are processed and re-exported from Malaysia to Argentina, at the back of the said CCO or certified true copy of it, the exporter must indicate with character affidavit / sworn statement the following information: a) importer in Argentina; b) date and number of the commercial invoice of the sell to Argentina; c) total amount of merchandise to be re-exported to Argentina as mentioned in the COO.
• The COO and the affidavit / sworn statement must be signed by the exporter, endorsed by the said Chamber of Commerce and by the Ministry of Foreign Affairs in Malaysia according to the guidelines specified in point 3.1 above.

3.4 The cover letter

As stated above, the document/s to be endorsed must be submitted together with a cover letter, which must follow these requirements:

- Be addressed to:

Consular Section

Embassy of the Argentine Republic

Suite 16-03, 203 Jalan Bukit Bintang

55100 Kuala Lumpur

- Be dated;

- Include a header with the logo/name of the company, its registration number and contact details (address, telephone and fax numbers, email, website);

- Include a list of the documents submitted;

- State the purpose of the document submission;

- Include the name and IC or Passport of the designated person who will be bringing the documents to the Embassy;

- Be signed and stamped by a representative of the company, whose signature and stamp were registered at the Embassy according to the company registration procedure.

4. Submission procedure

The Embassy accepts the submission of documents on the following days and times only:

- Mondays: 9AM – 12PM

- Tuesdays: 9AM – 12PM

- Wednesday: 9AM – 12PM

All documents will be processed on the same week as when your document is submitted and collection can be done on the following day and time:

Friday: 12PM – 3PM

NOTE: Submission and collection times may differ on Argentinian and Malaysian public holidays. Also, if the first day of a particular month falls on Thursday or Friday, then submission of documents on that week will not be possible.

For urgent service request: the document may be processed within 24 hours, however, this will be subject to the Consul’s availability and an additional US$ 40 will be charged per additional document.

For appointments and enquiries, please send an e-mail to consular_emsia@mrecic.gov.ar.

This Embassy reserves all rights to reject any faulty document or documents which do not contain the necessary endorsements by the different parties.